Case Studies
Turning Workflows Into Results
- Better Systems
- Stronger Growth
- Scalable Success
Forces Assist
Social media strategy and content creation
Forces Assist bridges the gap between military service and civilian success by landing top roles for their veterans while simultaneously providing businesses with exceptional talent.
A newly founded company required presence in social media.
Our marketing virtual assistant created and executed individual marketing strategy, including creating “buying persona”, researching competition and creating content. All of it by spending just 2 hours per day.
Our client received service on par with a quality marketing agency, at fraction of the cost. A long term strategy (based on facts and research) has been created and implemented.
Argyle Property Associates
Call Handling & Administrative help
Independent Estate Agent in East Midlands
This successful local company needed extra pair of hands for customer service and administrative duties.
We offered our client a flexible, staggered approach, allowing them to onboard and train our VA before steadily increasing their time.
10-20 hours reclaimed by the director each week.
Improved customer service and sales progressions.
Saved around £300.00 per month by switching from local to overseas VA without compromising quality of service.
Bart Construction
Website Development
Independent Estate Agent in East Midlands
Client had a half-built website with some elements custom-coded.
Our developer finished the website within 3 weeks, finished coding missing parts of the website, also suggested and implemented changes for better UI and UX.
A fully functional website with custom-coded elements that now sells service and helps generating revenue.
Set One Ltd
Social Media Management & Operations support
London-based company from education sector.
Building social media presence for this newly established company.
Supporting operations, growth and implementing automations.
- We recruited an Instagram specialist who helped the business grow their initial audience organically to 1,000 and beyond.
- 4 months later we added another VA, with responsibilities to help with admin tasks and streamlining operations.
Thanks to our VAs, client improved their processes, increased audience on social media accounts, applied AI within the business and had the time to dedicate directly to their clients.
“Christian and Arin have saved me upwards of 30 hours a week – conservatively. Specifically, Christian has helped me to explore using automations in my business, directly cutting down research time by at least 10 hours weekly. Arin handles back-office admin and client comms, freeing up another 20 hours. That alone has allowed me to take on more clients and focus on deeper work.
I’m starting to see that the real value is compound: systems built must at least double those time savings again (and we’re just getting started!). We’re now embedding agentic workflows that mean my team scales without the cost in time or cash. I’m very grateful to Lukasz and the team at PropVA for this – it’s hugely exciting.”
Amy Saunders
director of SetOne Ltd
Hogar Property Ltd
Bookkeeping specialist
A UK-based accounting firm with majority of clients from within property sector. Their specialism lies in financial analysis and reports, as well as bookkeeping using popular software like Xero or QuickBooks.
A new, growing bookkeeping and accounting business needed help so the owner could focus on acquiring even more clients.
Filipino bookkeeper well versed in Xero and Quick Books and experienced in UK market.
Client reclaimed 10-20 hours each week allowing them to grow the business and serve even more clients.
Lanarkshire Law Estate Agents
Digital Marketing
This is a busy local, independent estate agency based in Scotland specialising in sales of residential properties.
A dedicated part-time marketing person was needed to strengthen company presence in social media.
As requested, we provided a dedicated expert with 8 years experience in creating static graphics and short form videos.
New designs aligned with company language and branding at a fraction of UK or marketing agency cost.
Glasgow Women’s Business Growth Ltd
Appointment Setter
Glasgow Women’s Business Growth is a business consultancy specialises in empowering women entrepreneurs by aligning business strategy with personal and family goals.
Business consultancy owner asked for assistance with appointment setting and support with call backs from marketing campaigns.
We offered a bespoke deal to suit client’s needs and cover 8 hours of call backs and appointment setting at a very compitetive price
Our Appointment Setter with 20 years of experience in sales converts 25 % – 33% of answered calls from leads coming from client’s marketing campaign.
Nativation, LLC
Project management Assistance
Navigation Counselling offers specialised support for women, blending traditional and Indigenous practices to promote emotional, physical, and spiritual healing.
The client lacked streamlined systems for training, onboarding, outreach, and branding, which hindered their operational efficiency and event execution.
Our VA assisted with developing training systems, creating onboarding videos, mapping out processes, preparing rebranding documents, coordinating events, and compiling targeted lists for customer and media outreach.
The client experienced smoother internal operations, improved public visibility, and regained time to focus on business growth.
CICO SOLUTIONS LTD
Property Virtual Assistance
CICO is a local, independent short-let property management company serving Oxfordshire and the Cotswolds.
The agency owner asked us to help him create a team that will help reclaim his time and focus on growing his business.
2 VAs have been recruited with variety of skills – from bookkeeping to property managing and customer service
Over 70% savings in comparison to UK costs and over 30 hours reclaimed each week. The owner can now not only increase company portfolio but finally started planning their holidays for the first time in many years.
Bowland Property Management
Property Virtual Assistance
Property deal sourcing, management and investment company from the North West of England
This growing business requested a VA specialised in the UK property sector to manage various aspects of operations; social media, property maintenance, deal sourcing and others.
We provided a dedicated VA with vast experience in UK property sector, from property management to processing sales. The whole recruitment process took only 2 weeks thanks to our established database of high quality VAs.
The company can now comfortably combine sourcing new investments for their clients with working on their own large investment.
Maxwell Law Group, PLLC
Legal Virtual Assistance
Maxwell is a trusted legal firm that offers personalized bankruptcy support to individuals seeking a fresh financial start. They’re known for delivering clear, strategic solutions that help clients regain financial stability, whether in state or federal court.
The client needed support to grow their legal practice by increasing the number of clients, handling legal research, drafting legal documents, and managing phone communications—tasks that were time-consuming and taking focus away from higher-value work.
Our legal virtual assistant provided dedicated support by conducting thorough legal research, assisting in the drafting of legal documents, and managing follow-up phone calls with professionalism. This freed up the client’s time to focus on client acquisition and strategic growth.
The client experienced increased efficiency in day-to-day operations, improved client communication, and had more capacity to focus on attracting new clients—ultimately helping them move closer to their growth goals.
Upstream
Social Media Management
Upstream is a forward-thinking service focused on supporting men in optimising their fertility before starting a family.
The client had content and an active Instagram page but lacked a consistent content strategy, engagement beyond top-of-funnel interactions, and someone who could truly connect with their target audience—especially women and parents—through compelling and trend-savvy messaging.
Our social media manager set up a full content calendar across Instagram, TikTok, Facebook, and YouTube Shorts, created engaging reels, joined relevant conversations to nurture the audience, and wrote cheeky yet relatable content including blogs and case studies. They understood both social trends and the emotional narrative of the brand.
The client saw improved engagement, a stronger brand presence on social media, and content that resonated with their audience. Their product was positioned as fresh and relatable, attracting more followers and potential customers while reinforcing brand identity with a confident, playful tone.
StripTweeze Limited
Social Media Management
nkd ( ) is a specialist waxing company offering expert facial, body, and intimate waxing treatments in a clean, professional environment. Known for its award-winning salon services, nkd also provides specialist wax training, business coaching, and its own line of aftercare products for salons and therapists looking to elevate their waxing services.
The client needed help with improving their website conversions and SEO performance. In addition we were asked to provide a VA to improve their internal systems and processes.
Our virtual assistant stepped in to optimise client websites for SEO and conversion, redesigned banners for better visual impact, and coordinated cross-promotion between their platforms.
The client saw improved user experience and engagement on their websites, more efficient lead management through CRM automation, and increased visibility and performance across e-commerce platforms—all contributing to better conversion rates and stronger brand presence online.
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